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Your accountant or ",{"text":119,"type":53,"marks":120},"financial controller",[121],{"type":122,"attrs":123},"link",{"href":124,"uuid":79,"anchor":79,"target":125,"linktype":126},"https://blog.spendesk.com/en/what-is-a-financial-controller","_blank","url",{"text":128,"type":53}," receives a paper or PDF ",{"text":130,"type":53,"marks":131},"bank account",[132],{"type":110,"attrs":133},{"class":18},{"text":135,"type":53}," statement each month, and confirms that each payment made was accurately recorded (and approved) internally.",{"type":57,"content":137},[138],{"text":139,"type":53},"The simplest way to explain this process is in two parts: internal records vs external.",{"type":47,"attrs":141,"content":143},{"level":142},3,[144],{"text":145,"type":53},"Internal processes",{"type":57,"content":147},[148,150,155,157,163],{"text":149,"type":53},"For the sake of this article, we’ll focus only on what happens ",{"text":151,"type":53,"marks":152},"after",[153],{"type":154},"italic",{"text":156,"type":53}," a payment is made. 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This is fast and efficient, but doesn’t work where employees forget to submit receipts or no receipt is collected.",{"type":173,"content":234},[235],{"type":57,"content":236},[237,238,242,244,249,251,256],{"text":198,"type":53},{"text":239,"type":53,"marks":240},"spend management software",[241],{"type":183},{"text":243,"type":53}," that connects your ",{"text":245,"type":53,"marks":246},"payment methods",[247],{"type":110,"attrs":248},{"class":18},{"text":250,"type":53}," directly to ",{"text":252,"type":53,"marks":253},"financial reporting",[254],{"type":110,"attrs":255},{"class":18},{"text":257,"type":53}," software. The moment a payment is made, a record is created including the payer, the approver, the receipt, and the reason for spending. We’ll look into this further shortly.",{"type":47,"attrs":259,"content":260},{"level":142},[261],{"text":262,"type":53},"External resources",{"type":57,"content":264},[265,267,272],{"text":266,"type":53},"The second step in the process is to compare the documentation created above with ",{"text":268,"type":53,"marks":269},"bank records",[270],{"type":110,"attrs":271},{"class":18},{"text":273,"type":53},". 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